Employment

Police Administrative Clerk Job Description

The Village of Orland Hills is accepting applications for a part time Police administrative clerk. Previous
experience preferred. You will be responsible for organizing, documenting, and archiving various types of
police records and ensuring their availability for future reference. Additionally, you’ll assist in the smooth
functioning of law enforcement agencies by providing administrative support and maintaining the integrity
of police records.

Police Administrative Clerk Responsibilities

1. Accurately enter and update information related to incidents, arrests, citations, and other law
   enforcement activities into a computerized database or record management system. Ensure that
   records are complete, organized, and easily accessible.
2. Create and maintain physical and electronic filing systems for police records, ensuring proper
   organization and storage of documents. Retrieve and distribute records as required following
   established protocols.
3. Respond to requests for public records in a timely and efficient manner. Coordinate with
   appropriate personnel to ensure compliance with legal requirements and release records in
   accordance with applicable regulations.
4. Assist the public, law enforcement personnel, and other authorized individuals with inquiries
   related to police records.
5. Adhere to strict confidentiality guidelines when handling sensitive information and records.
   Protect the privacy of individuals involved in police activities and incidents.
6. Work closely with other law enforcement personnel and departments to ensure the accuracy and
   completeness of records. Coordinate with detectives, patrol officers, and other staff to obtain
   necessary information and documentation.
7. Assist with general administrative duties, such as answering phone calls, responding to emails,
   preparing reports, and maintaining office supplies. Provide support to other personnel within the
   department as needed.

Police Administrative Clerk Required Skills

1. Possess a meticulous approach to work and a strong focus on accuracy. Ensure that records are
   complete, error-free, and properly organized.
2. Ability to handle multiple tasks simultaneously and prioritize work effectively. Manage time
   efficiently to meet deadlines and maintain smooth operations.
3. Excellent verbal and written communication skills. Ability to effectively interact with diverse
   individuals, including law enforcement personnel, the public, and other stakeholders.
4. Uphold strict confidentiality when handling sensitive information and records. Understand and
   adhere to privacy regulations and guidelines.
5. Strong analytical and problem-solving skills. Ability to identify and resolve issues related to record keeping and data management.
6. Collaborate effectively with colleagues and other departments. Foster a positive work environment
7. and contribute to the overall goals and objectives of the organization.

Expected hours of work are 4pm to 8pm M-W, 2pm -8pm on Thursday, 8am-4pm on Friday.

Please send a cover letter and your resume to Deputy Chief Haleem at This email address is being protected from spambots. You need JavaScript enabled to view it..

Orland Hills is an Equal Opportunity Employer.

Position will remain open until filled.